HR Specialist

Job Description

We are looking for an experienced HR Specialist to join our Madrid office and take responsibility for providing day-to-day HR support to the Spanish business.

As the standalone HR professional based in Madrid, you will be the principal point of contact for employees and managers on local HR matters. You will provide practical advice throughout the employee lifecycle, support managers with people-related decisions and ensure local HR practices remain consistent with company policies and Spanish employment legislation.

Although this is a standalone position in Madrid, you will form part of the wider MPW-EMEA HR function and work with regional HR colleagues when appropriate.

This is a broad and hands-on role covering employee relations, HR administration, manager support, policies, HR systems, recruitment coordination, onboarding and employee development. It would suit a confident HR professional who is comfortable working independently, exercising sound judgement and building trusted relationships across the business.

Key responsibilities

• Act as the first point of contact for employees and managers in Spain on HR matters throughout the employee lifecycle.
• Provide clear, practical and consistent HR advice to employees and managers.
• Coach and support managers in effective people management practices.
• Manage employee relations matters, including disciplinary, grievance and appeal processes.
• Support workplace investigations and ensure cases are managed fairly, consistently and in accordance with company procedures and Spanish employment legislation.
• Support managers with performance management and progressive disciplinary processes.
• Maintain accurate employee records, personnel files and HR systems, ensuring information is handled securely and confidentially.
• Prepare and maintain HR reports, records and management information.
• Develop, review and maintain local employee handbooks, policies, procedures and supporting documentation.
• Coordinate employee onboarding, induction and probation processes.
• Support local recruitment activity when required, including advertising vacancies, screening applications, arranging interviews and preparing offer documentation.
• Coordinate training and development activities, including scheduling, attendance tracking and monitoring mandatory training requirements.
• Support annual people processes, including goal setting and performance reviews.
• Monitor developments in Spanish employment legislation and advise the General Manager, Spain and Head of HR of any potential implications for the business.
• Coordinate effective HR communications for employees and managers in Spain.
• Manage HR-related purchase orders and cost tracking.
• Process business expenses for senior leaders and directors when required.
• Identify opportunities to improve local HR processes, policies and ways of working.
• Work collaboratively with the wider MPW-EMEA HR team while retaining responsibility for the delivery of HR support within Spain.