Position Summary

We are seeking an Executive Assistant / Business Coordinatorto support our dynamicAI to Transform Care (AITC) team,workingon leveraging AI across the care pathway to identify patients faster, guide better treatments, and improve outcomes at scale-transforming scientific innovation into real-world impact.The successful candidate willbe responsible forproviding high-level administrative support to the team, ensuring smooth and efficient operations, and contributing to the success of ourcutting-edgeprojects.

BasedinourBarcelonaoffice, this roleimpactsthe reputation of the function as it serves as theinitialpoint of contact. This is a fast paced and constantly changing environment, which requires resilience and personal flexibility; due to routine and urgent business critical requests across several time zones, the position can require to be available outside regular working hours at times.This position involves a high degree of job complexity and involves supporting leaders based in ourZug, Barcelona,Londonand Bostonoffices. The ability to work autonomously and with minimal supervision is a critical skill for success in this role.

Responsibilities:

• Manage complex calendars, schedule meetings across multiple time zones, and coordinate travel arrangements for AITC leadership.

• Handle sensitive information with professionalism and discretion.

• Support expense management, procurement, and vendor coordination.

• Prepare and edit correspondence, presentations, briefing documents, and reports.

• Act as a liaison between AITC and other AstraZeneca functions (HR, Finance, IT, Facilities) aswell as external partners.

• Own and curate the AITCWorkvivocommunity space - develop a content calendar, publish regular updates, highlight team achievements, and foster engagement across the team.

• Draft internal newsletters, announcements, and storytelling content thatshowcasesAITC's impact and culture.

• Champion team recognition and celebrate milestones, new joiners, publications, and wins.

• Plan and execute AITC team events - including offsites,townhalls, learning sessions, and social gatherings (both virtual and in-person).

• Coordinatelogisticsfor external conferences, speaker engagements, and cross-functional workshops.

• Maintain shared team resources - org charts, distribution lists, SharePoint sites

• Support hiring activities including interview scheduling, candidate experience coordination, and onboardinglogisticsfor new team members.

• Act as a culture ambassador for AITC - help shape and sustain a team identity that is inclusive, innovative, and connected.

• Coordinate pulse surveys, feedback loops, and engagement initiatives.

• Facilitate connections between team members and colleaguesinother AITC sites (Barcelona, Gaithersburg, Cambridge, Boston, etc.).

EssentialRequirements:

• 5+ years of experience inaEA, business coordinator, or operations role,ideally supporting senior leaders in a technology, data, or innovation-focused environment.

• Demonstrated experience in community management or internal communications-comfortable creating content, managing digital platforms, and engaging diverse audiences.

• Event planning experience - proven ability toorganiseeventsofvarying scale, from intimate team workshops to large-format offsites.

• Exceptionalorganisationalskills - able to juggle multiple priorities, manage ambiguity, and deliver under pressure with minimal supervision.

• Strong communicationskills - excellent written and verbal English; ability to craft compelling narratives and communicate with stakeholders at all levels.

• Digital fluency - proficient in Microsoft 365 (Teams, SharePoint, PowerPoint, Excel, Outlook), and comfortable adopting new collaboration tools (e.g.,Workvivo, Miro, Slack).

• Cross-cultural agility - experience working in global, matrixedorganisationsacross multiple time zones.

• Proactive and solutions-oriented mindset - a self-starter whoanticipatesneeds, takes initiative, and drives things to completion.

Desirable Qualifications:

• Familiarity with AI,transformcare or digital health concepts and terminology.

• Experience withWorkvivoor similar employee engagement platforms.

• Experience in the pharmaceutical, biotech, or healthcare industry.

• Additionallanguages (Spanish and/orFrench) are a plus.

Education: ABachelor's degree in Business Administration, Management, or a related field is preferred.